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How to Use or Edit a Shared Canva Template Link

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Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.

Anyone can create a design or file in Canva and share it. In order to keep the original design file from being changed or overwritten, a template is used. And in order to share that template with others, a shared link is generated.

Sounds easy enough, right?

What is Canva

Canva is a FREE online graphic design tool. However, some elements are “premium” and there is a fee for using them unless you have a subscription for one of their premium plans.

But, there are plenty of options, elements and design templates to use within Canva that are totally free. You can use it to create social media posts, presentations, posters, videos, logos, and even edit photos.

In fact, I use Canva for the graphics here on Hooked on Sewing and on The Birch Cottage blog. My daughter even uses it to create all the social media image, promotional documents, invitations, and more for her photography business. I find the program easy to use and I highly recommend it.

What is a Shared Canva Link?

As I said, Canva is an online graphic design tool. When someone creates a design in Canva, it is saved within the application. You do have to create an account (it’s free) and login to use a Canva template.

Once a design is created, you have options to download, print, and share. Sharing a file as a template allows you to keep the original file from being altered. When you share a design as a template, a link is created. You share that link and when someone clicks on the link, a copy of the design is opened in their Canva account.

How do I use a Shared Canva Link?

In order to use a shared Canva link, you first need to have a Canva account. Go here to setup your free Canva account.

By sharing a design as a Template link, anyone with the link can view and use your design as a template. And you can use any template link that has been shared with you.

You can think of a template as a protected file. You can share the document with others, while protecting the integrity of the original file. Or someone can share the document with you via a link. You simply click on the link and the document is opened in Canva.

How to Use a Shared Canva Link

The video below will walk you through the process of using and editing a shared file using a shared Canva link. If you want a text-based tutorial, then scroll past the video and keep reading. Otherwise, click on the below image to go straight to the YouTube video.

Below you’ll find the step-by-step written instructions.

Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.

How to Use a Shared Canva Link

Learn how to use and edit a shared Canva document via a template link.

Instructions

  1. NOTE: You must have a Canva account in order to use a shared file. Accounts are free. Go to canva.com to setup your account, if you don't already have one.
  2. You can either click on the shared link or copy and paste it into your browser on your desktop or laptop computer.
  3. Once you click on the link or paste it in your browser, the template share notice from Canva will appear in your browser. Click on the Use Template for New Design button near the bottom of the page.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  4. You will then be prompted to login to Canva. Select your preferred method. I clicked on the Contine with Email link.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  5. Next you will be prompted to enter your email address, followed by your password. So type in your email address and click on Continue.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    Then type in your email address and click on Log In.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  6. Then the template file will open in Canva in your browser window and be copied to your account.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  7. The first thing I recommend you do is to rename your file to a name that makes sense to you. To do so, click on the file name in the top middle of the screen. Then type a new name for your file and press enter/return.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    This file will now show in your Canva projects whenever you login to Canva. You can save it, modify it, copy it, etc.
  8. You can continue editing the document. To change the text, simply click on the text you want to edit and then delete the existing text and type in your new text.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    If the font size needs to be changed, you can do that by clicking on the "-" or "+" to decrease or increase the font size respectively. You can also type in a number in the font size field.
    NOTE: For more information on modifying the file, please refer to the video tutorial.
  9. When you are ready to download and print your file, click on the Share link.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  10. Then click on Download.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  11. From the Download screen you will click on the File Type drop down list and select PDF Print.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    Check the Flatten Image box.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    Then select which pages you want to download. You can download All pages or just certain pages.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    Your document or design will be most likely be downloaded to your default download location. Which is probably your Downloads folder. Or you may be asked to name your file and specify the location. If so, follow those prompts and then click on Save.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  12. Locate the downloaded file and open it. Since you selected PDF, it will open either in your PDF reader application (such as Adobe) or open directly in your browser.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.
  13. Then siimply click on the printer icon or go to File > Print to print your document. Again, you can specify which pages you want to print.
    Learn how to use or edit a shared Canva template link . With a shared Canva link you can share a design or use a shared design as a template without changing the original file.


Notes

PLEASE NOTE THAT YOU MUST HAVE OR CREATE A CANVA ACCOUNT IN ORDER TO USE A SHARED TEMPLATE FILE.

You can create a free account. Just visit the Canva website at www.canva.com

More Help with Canva

If you have questions about this tutorial or using Canva in general, feel free to leave them in the comments section below and I’ll be glad to help!

Now that you know how to use a shared Canva link that someone has shared with you, what do you do if you want to share a design you’ve created? You can learn how to do exactly that in my How to Create a Shared Canva Link tutorial.

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